Event Security: Tips for Organisers

If you are an event organiser you may benefit from some of our special five top Event Organiser Tips, detailed below.

1) Venue Plan -It is essential that you draw up a detailed venue plan which includes all facilities, stands or attractions, vehicle and people access points for both organisers and attendees, emergency exits etc.

2) Temporary structures - Special attention will need to be given to any temporary structures which may need erecting. You will need to hire the correct professional companies to erect the structures and ensure that all safety checks are undertaken. You may also need to consider the placing of any barriers for crowd control. Liaising with the Event Security company at this point is a must.

3) Emergency plan - A detailed plan of the venue indicating the location of fire exits, access points and amenities should be circulated to all staff attached to the event and also within the venue itself. A thorough emergency plan detailing evacuation procedures provides important information should any type of emergency break out, thus decreasing the amount of panic within the venue and ensuring that everybody is safely and efficiently evacuated. You may have to liase with the emergency services and the event security and create a planning team to consider all potential major incidents and how you would deal with them.

4) Contingency plans - An efficient Event Organiser will always consider the possible occurrences which may affect an event and put contingency plans in place to deal with them. These may include:

• Extreme weather conditions
• Problem with the main attraction
• Health and Safety Issues (for example the outbreak of Foot and Mouth Disease)

5) Clearing up - How will you clear up the aftermath of the event? Which company will you employ to do this? Which responsibilities should be designated and to whom?